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How to Disable the "View Data" button on the Data pane and "Export All" function


Published: 04 Aug 2021
Last Modified Date: 11 Nov 2021

Question

Due to data privacy concerns, some users may want to limit access to data sources on Tableau Desktop by disabling the "View data" button on the Data pane and the "Export all" function. 

Environment

  • Tableau Desktop 2021.1.0
  • macOS 10.14

Answer

It is currently not built into the product to be able to hide data sources, but the following possible workarounds exist: 
  • Publish the workbook to Tableau Server, and deny permission to view underlying data to relevant users. For more information, see Publish a Workbook in Tableau Help.
  • Hide unused fields, and then create an extract. Hidden fields are automatically excluded from the extract. For more information, see Hide or Unhide Fields and Extracting Data in Tableau Help.
  • Use an aggregated extract. Aggregating data prevents users from seeing row-level data for aggregated fields. For more information, see Create an extract.
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